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Office Manager 

Location: London, UK 

Job Type: Full-time, hybrid

Company Overview:

MintNeuro is an innovative startup at the dynamic intersection of neurotechnology and semiconductors. We are pioneering integrated circuit solutions for implantable medical devices targeting the management and treatment of neurological conditions. Our goal is to deliver scalable, less invasive, and highly efficient devices that transform neurological care.

Job Summary:

We are looking for a proactive and detail-oriented Office Manager to support our small, dynamic team. This multifaceted role will manage administrative operations, assist with bookkeeping, and ensure the smooth running of our office. If you are detail-oriented, thrive in fast-paced environments and are excited to work within a high-tech startup, we’d love to hear from you! 

Key Responsibilities:

  • Financial Admin and Budget Management: Maintain financial spreadsheets and assist with bookkeeping tasks using tools such as Xero. Communicate with HMRC and accountants to ensure correct financial reporting for grant administration and HR purposes. Track invoices and manage outgoing payments. 

  • Office Administration: Support the administration at MintNeuro by managing contracts and other documents, ensuring signoffs are completed in a timely manner. Aid in project task tracking and help onboard new organisational tools and processes. 

  • Hiring and Human Resources Support: Assist with recruitment by preparing shortlisting spreadsheets, coordinating candidate communication, and scheduling interviews. Support ongoing HR processes, such as maintaining employee records, tracking onboarding progress, and assisting with basic HR tasks like holiday tracking and performance review scheduling. 

  • Meeting Coordination: Plan and schedule meetings, manage diaries for team members, and handle rescheduling as needed 

  • Flexible Task Management: Handle ad-hoc tasks as delegated, ensuring timely completion with regular reporting. 

Experience and Skills:

  • 3+ years of experience in office management, administrative roles, or bookkeeping. 

  • Flexibility and good ability to multitask and to prioritise on short notice. 

  • Mature, and approachable with a positive attitude even under pressure. 

  • Excellent communication and interpersonal abilities, able to collaborate across different teams and functions. 

  • Ability to use Microsoft Word, PowerPoint and Excel with confidence. Experience with additional tools such as Xero, DocuSign, Slack is desirable. 

  • Attention to detail, ensuring high standards of accuracy in all tasks. 

  • Experience working in a startup environment is a plus. 

What We Offer:

  • Work Environment: Dynamic, innovative, and inclusive workplace culture. 

  • Location Perks: Offices and labs located in the heart of London. 

  • Flexible Working: Hybrid model, allowing up to 50% remote work. 

  • Compensation: Competitive salary with a comprehensive benefits package.

  • Purpose: Be part of a mission-driven team dedicated to making a positive impact on millions of lives worldwide.

Application: 

We recognise that expertise comes in many forms and that passion drives progress. Even if your experience doesn’t perfectly align with every qualification in this job description, we encourage you to apply. We value a diverse range of perspectives and foster an inclusive environment, which opens doors for individuals committed to making an impact in our industry.